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Adminstrative Assistant, Operations (2019-3575)

Job Description

Job Descriptions

The primary role of the Administrative Assistant, Operations is to provide administrative support to all internal and external operations personnel (Engineering, Estimating, Project Services and Operations) with primary focus on Operations.

 

Duties and Responsibilities:

  • Provide assistance to the Vice President, General Manager(s), Area Manager(s) and departmental personnel (Operations, Engineering & Technical Services, Estimating and Project Services)

    • Arrange boardrooms and required materials

    • Coordinate meals for full day or lunch meetings

    • Organize off-site meetings

    • Arrange Tele- , Video-Conferencing and Webex meetings as needed

    • Assist with completion of Expense Reports

  • Receive and post daily, weekly and monthly reports

    • Edit daily site reports and post on Intranet website

    • Receive and compile weekly site reports into Weekly Operations Report

    • Maintain and report on travel plans for key personnel

  • Prepare and distribute Weekly Operations Report

  • Work with office maintenance manager to keep building repairs, issues, etc. in check

  • Work with HR to determine cubicle location for new employees (Operations building only) and ensure cubicle is prepared and ready for employee start date

  • Utilize internal software to submit purchase order requisitions

  • Maintain copiers/printers in Operations and arrange service as required

  • Order supplies for Operations Building

  • Organize and maintain office supply cabinet

  • Attend/chair meetings, take and prepare minutes and distribute them in a timely manner

  • Maintain confidentiality with respect to employee and business information

  • Back up for Receptionist as required

  • The duties and responsibilities listed above are representative of the nature and level of work assigned and are not necessarily all inclusive

     

 

Education and Work Experience:

Required: Diploma in related field

Preferred: Post-secondary education in Office Administration

Required: One year office-related experience

Preferred: 2-3 years in office administration

 

Knowledge Required

  • Ability to multi-task and work effectively

  • Ability to prioritize and organize multiple requests

  • Interpersonal skills essential as incumbent is interacting with high-level employees and clients.

  • Ability to work independently and collaboratively

 

Redpath Canada Limited is committed to an environment that is barrier free. If you require accommodation during the hiring process, please inform us in advance so that we can arrange reasonable and appropriate accommodation.

IND123

 

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