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Expression of Interest – Site Clerk (2020-4520)

Job Description

Job Description:

The Site Clerk’s primary function is administrative in nature. The Project Clerk supports the Area Manager and/or Project Superintendent as well as being a liaison between the project and the various administrative departments at Head Office.


Duties and Responsibilities:

Payroll - Administration of timesheets for the project. Duties involve:

·         Obtain timesheets and review for labour, hours, coding, correct errors

·         Prepare summaries of timesheets for approvals

·         Entry of time into Hard Dollar

Human Resources – in compliance with all HR policies and procedures

·         Ensure timely communication of information to head office

·         Submit Hiring, change of status, employment separation documentation ensuring they are accurate, complete with all required approvals

·         Coordinate rotational travel


·         Review and enter equipment rental hours

·         Compile procurement requisitions

·         Receiving of materials at site as required

·         Complete asset transfer forms

Health, Safety & Environment

·         Check training documentation for completeness, signatures

·         Maintain training modules files

·         Issue and control of Personal Protective Equipment and other supplies

·         Record and check safety compliances, file compliance data

·         Coordinate training schedules

·         File inspection records and 5-Point Safety cards

Employee Liaison

·         Schedule indoctrination and/or training

·         Arrange basket, locker and accommodation assignments

·         Compile and enter expense reports

·         Address employee inquiries as related to HR, payroll, travel, etc.

·         Communicate with Project Controller as required on delays, issues, labour, changes, etc. when not at site

·         Liaison with Area Manager/Superintendent, Project Controller

·         Compile required daily reports

·         General clerical – mail, filing, answer phone, maintaining bulletin/notice boards, meeting minutes, assist with client inquiries

·         Administer and reconcile petty cash

·         Local supply and personnel pick-ups and deliveries, where applicable

·         Maintain confidentiality with respect to employee and candidate information


Education and Work Experience:

·         High School Diploma or equivalent (preferred)

·         Post-secondary education in Office Administration (preferred)

·         2-3 years in office administration

·         Experience with Hard Dollar (asset)


Health and Safety:

·         Following Company health and safety standards and reporting any unsafe acts or conditions to Supervisor

·         Work in accordance with local legislation




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