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Raglan – Site Clerk (2018-3135)

n RedPathn  Anywhere 3 Jul 2018

Job Description

Project                                            Raglan

Location                                         Northern Quebec (100km south of Deception Bay, 1800km north of Montréal), Canada

Rotation                                         14 days on and 14 days off

Shift Length                                   11 hours or 11.5 hour shift

Travel                                              Commercial flight from airport closest to point of hire to Rouyn-Noranda, Montreal or Chibougamau.  

Accommodations                          Camp

Compensation                               J.S. Redpath Limited offers a comprehensive wage and benefit package

 

Pre-employment Requirements:

  • Permis Général d’Explosifs or able to obtain one as soon as possible
  • Drug test
  • Medical
  • Valid drivers permit
  • Able to communicate in French and English

 

Job Description

 

The Site Clerk’s primary function is administrative in nature. The Project Clerk supports the Area Manager and/or Project Superintendent as well as being a liaison between the project and the various administrative departments at Head Office.

 

 

Duties and Responsibilities:

    • Payroll - Administration of timesheets for the project. Duties involve:

      • Obtain timesheets and review for labour, hours, coding, correct errors

      • Prepare summaries of timesheets for approvals

      • Entry of time into Hard Dollar

    • Human Resources – in compliance with all HR policies and procedures

      • Ensure timely communication of information to head office

      • Submit Hiring, change of status, employment separation documentation ensuring they are accurate, complete with all required approvals

      • Arrange rotational travel, including changes

    • Procurement/Equipment

      • Review and enter equipment rental hours

      • Compile procurement requisitions

      • Receiving of materials at site as required

      • Complete asset transfer forms

    • Health, Safety & Environment

      • Check training documentation for completeness, signatures

      • Maintain training modules files

      • Issue and control of Personal Protective Equipment and other supplies

      • Record and check safety compliances, file compliance data

      • Coordinate training schedules

      • File inspection records and 5-Point Safety cards

    • Employee Liaison

      • Schedule indoctrination and/or training

      • Arrange basket, locker and accommodation assignments

      • Compile and enter expense reports, check back-up

      • Address employee inquiries as related to HR, payroll, travel, etc.

    • Communicate with Project Controller as required on delays, issues, labour, changes, etc. when not at site

    • Liaison with Area Manager/Superintendent, Project Controller

    • Compile required daily reports

    • General clerical – mail, filing, answer phone, maintaining bulletin/notice boards, meeting minutes, assist with client inquiries

    • Administer and reconcile petty cash

    • Local supply and personnel pick-ups and deliveries, where applicable

    • Maintain confidentiality with respect to employee and candidate information

    • The duties and responsibilities listed above are representative of the nature and level of work assigned and are not necessarily all inclusive

    •  

Education and Work Experience: .

  • High School Diploma or equivalent (preferred)

  • Post-secondary education in Office Administration (preferred)

  • 2-3 years in office administration

 

Health and Safety:

  • Having the authority and responsibility to maintain a safe and efficient working environment

  • Following Company health and safety standards and reporting any unsafe acts or conditions to Supervisor

  • Responsible for the use of all safety equipment, i.e.Lanyards, warning signs and labeling, according to company rules and applicable legislation.

  • Responsible to ensure proper use of personal protective equipment.

IND123

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